Executive Secretary

Deadline: 
Friday, July 13, 2018
District/Organization: 
Tuscola ISD
Position Details: 

Primary duties of computer word processing, records retention, bookkeeping, duplication, keyboarding, filing, working with the public, and reporting to the administration.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

-           Keeps confidential matters confidential.

-           Is responsible for verifying and documenting staff attendance.

-           Supervises, trains and evaluates co-op students working in Administrative Services.

-           Performs receptionist duties:  greets the public and operates the switchboard.

-           Receives and transmits information to the appropriate recipient.

-           Types evaluation for the instructors, support staff, and technical-clerical staff.

-           Processes information using office equipment and software housed in the building.

-           Maintains thorough knowledge of software used.

-           Possesses thorough knowledge of telephone system and public address system.

-           Possesses general knowledge of two-way communication system.

-           Upholds the quality of technical-clerical work performed at TTC by utilizing a procedures manual, relaying current information to the technical-clerical staff, and by participating in the evaluation of technical-clerical employees.

-           Is thoroughly knowledgeable of the district's purchasing procedures and directs, supervises, and assists with the evaluation of the TTC bookkeeper.

-           Is knowledgeable of the district's organization, education philosophy, accounting system, organizational chart, and master agreements.

-           Distributes a weekly calendar of events for TTC.

-           Performs secretarial duties for the Principal and various committees.

-           Maintains official leave records for TTC employees.

Email: 
aastley@tuscolaisd.org